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New Car Registration Process : Documents, RTO Forms in 2021

New Car Registration Process : Documents, RTO Forms in 2021

Vehicle Registration Process for New Cars in India. Documents for ID and Address Proof as accepted with RTO Forms required for Registration

 

New Car Registration Process - Updated in 2021

  • Are you planning to Buy New Car and Register on Own or through Dealer ? 
  • Do you feel that your Car Dealer is charging you additional Money for registration of your New Car ?

Now, no need to pay any Bribe or any additional sum. RTO has clearly defined document checklist required for Vehicle  registration, here is the Process Simplified for Registration of New Car on Self Basis without any assistance of broker :-

 

Documents to be Submitted for New Car Registration in 2021

Ensure that you collect the documents from the car dealer at best before taking the car delivery, it will save you time and further follow ups :-

1. Invoice: You need to Procure and Submit both

  • Retail Invoice as given against Car 
  • Manufacturer Invoice of Car which they have billed to Dealer against stated Chassis Number

If you going to do Self Registration - ensure to ask your Dealer for both Invoice Copies pre hand

 

2. Sale Certificate (RTO Form 21): Effectively RTO Form 21 is what called Sale Certificate. As per RTO, a sale certificate is mandatory to be submitted. This effectively contain details of Vehicle including Model Details, Year and Month of Manufacturing, Invoice Amount

Ask your Car Dealer for providing same before taking in Delivery of Car

 

3. Road Worthiness Certificate (RTO Form 22):  Effectively RTO Form 22 depicts that vehicle sold is in compliance with Safety, Road Worthiness and Pollution Certificate. You need to obtain it in Original from your car dealer if you going for Self Registration. Else, you may even ask a photo-copy of it for your records

Yes - your Car do not need any PUC Check for 1 year from Date of Registration

 

4. Copy of Insurance : If the dealer doing Car Insurance then Insurance Policy with Matching Engine Number, Chassis number, Name, Address, Model Details as per Invoice needs to be obtained from Car Dealer. Else, if you doing Online or from some agency then you anyway will have it and a copy of same needs to be submitted

 

5. Adding Loan HP (RTO Form 34) : Form 34 (optional for adding loan hypothecation, if vehicle is bought on Finance) to be additionally filled and submitted. Form 34 requires stamp and sign of Banker. A Dealer can assist you in same, wherein registration would be done by you

 

6. Vehicle Registration Form (RTO Form 20): Effectively, RTO Form 20 is what used for Vehicle Registration. This needs to be Filled and Submitted to RTO along with 

  • Copy of Temporary Registration (Valid for 30 days)
  • Valid ID & Address Proof (as per RTO List. Rent Agreement is not acceptable in most of the states, Union Territories)
  • Chassis Imprint on Plain Paper taken by Pencil (Optional and not all RTO ask for it) 

Do note that if you going for Self Registration then Dealer will do Temporary Registration which will be valid for 30 days, Temporary Registration needs to be applied in

 

Additional Documents in case of Car Bought in one State and registered in Other State

ยป IGST (Inter State GST) Bill if your State is different from Original State. Remember GST should not be Paid as CGST, rather IGST Paid Invoice needed. This is very Essential with your address and State Clearly Mentioned

  

For More Information on RTO forms and RTO Charges, refer

- Vehicle Registration Forms - Download copy of all registration forms

- Vehicle Registration Fees - Know the Registration Slabs in all major cities of India

 

Valid ID & Address Proof Documents for Vehicle Registration

ID & Address Proof. While ID Proof is generally been taken from PAN Card - which is a Mandatory Document in RTO Offices in India, been Sale Transaction is more than Rs 50,000. Below are List of documents accepted as Valid ID and Address Proof for registration Purpose.

ID Proof as accepted in RTO Valid Address Proof for Vehicle Registration
PAN Card  (Its Mandatory Document) Utility Bill - Electricity / Water etc
UID Aadhaar Card - for both ID & Add Proof Election Card
Election Card - for both ID & Add  Passport Copy - Passport should not be expired
Passport - for both ID & Add - should not be expired UID Aadhaar Card Copy
State Government ID Proof Nationalized Bank A/c Statement with 6 month Banking
Driving License (only as ID Proof) Ration Card Copy with Name mentioned in Ration Card
  LIC Policy Certificate with Policy Vintage of atleast 6 month
  Property Registry Papers
  Landline Telephone Bill from Government Owned  BSNL / MTNL etc
  For Rent - Registered Rent Agreement + Police NOC + Landlord Utility Bill + NOC from Landord - accepted in select RTO Offices
  Address Proof Confirmation from Employer - if Employer is PSU / Government Undertaking / State Government Organization

Important: 

a) Driving License is no more considered a document for Address Proof

b) PAN Card is now a Mandatory Document for Registration. Form 60/61 declaration is now not accepted.

c) Some RTO Offices - to curb false registration - now demand for 2 different set of address proof to be submitted by applicant.

 

Cities:- Delhi (Rent Agreement not accepted in New Delhi), Gurgaon, Noida, Faridabad, Ghaziabad, Ahmedabad, Bangalore, Chandigarh, Chennai, Hyderabad, Jaipur, Kanpur, Kerala, Kolkata, Ludhiana,Mumbai, Nagpur, Pune, Thane, Vashi etc.

Do Note: In Case of Utility Bill Submitted or Registry Papers - where address is mentioned in name of Father / Mother - applicant has to furnish relationship proof document. For example - if Electricity Bill is in name of Mother, and son buying a car - then appropriate relationship proof document is required to be submitted in RTO.

Disclaimer:- Above is Tentative List of Documents and are generally been accepted by Most of RTO Offices as ID & Address Proof. However - exact requirement and validity can well be known from respective local RTO where one is registering a vehicle. 

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Important: If you seek advise or recommendation, pls raise query in Car Forum instead of posting in comments

 

Comments 131

Guest - Deepak on Monday, 20 April 2015 23:45

Hi... I am planning to buy a demo car Of a reputed brand. My question is that the registration charges will be on my purchase price or on the actual amount in case of a new car ? I will be the 1st owner of the vehicle.

Hi... I am planning to buy a demo car Of a reputed brand. My question is that the registration charges will be on my purchase price or on the actual amount in case of a new car ? I will be the 1st owner of the vehicle.
Guest - Zubin S on Wednesday, 18 February 2015 16:09

Hi Gagan,
I just recently purchased a new car around more than 2 months back....The smart card was delived by post but unfotunately I was unable to collect it at my place is pune since i was traveling.
I went to the Pune RTO but they seem to not have my smart card and i also visited my locaal post office but they told me that it was sent back to the RTO.
Could you please guide me as to the necessary steps to collect my smart card from the RTO.
Thanks
Zubin

Hi Gagan, I just recently purchased a new car around more than 2 months back....The smart card was delived by post but unfotunately I was unable to collect it at my place is pune since i was traveling. I went to the Pune RTO but they seem to not have my smart card and i also visited my locaal post office but they told me that it was sent back to the RTO. Could you please guide me as to the necessary steps to collect my smart card from the RTO. Thanks Zubin
Guest - Michael schumacher on Friday, 13 February 2015 04:10

hi,
i have recently purchased a new skoda rapid and have taken delivery of it
i just want to know how long will it take before i can receive the number plate
and furthermore, can i drive it on the temporary number in mumbai

hi, i have recently purchased a new skoda rapid and have taken delivery of it i just want to know how long will it take before i can receive the number plate and furthermore, can i drive it on the temporary number in mumbai
Guest - Patil on Wednesday, 26 November 2014 14:36

I have purchased Innova car but my frined is using since some 1 year... he is not giving money also...how to book the complaint... he is like criminal person.. I am little fear on this issue... but I am paying monthly 25000/- loan... it is making to die...kindly help us legal format

I have purchased Innova car but my frined is using since some 1 year... he is not giving money also...how to book the complaint... he is like criminal person.. I am little fear on this issue... but I am paying monthly 25000/- loan... it is making to die...kindly help us legal format
Guest - Mr. Rajan Swamy on Monday, 10 November 2014 19:00

I want to buy a new Mercedes car so the value is bit high. To save the rto tax can I buy the car in my individual/personal name and then with my affidavit I can take it on my company's book of account to avail depreciation as I am the director? I am located in Gujarat. Please guide as early as possible.

I want to buy a new Mercedes car so the value is bit high. To save the rto tax can I buy the car in my individual/personal name and then with my affidavit I can take it on my company's book of account to avail depreciation as I am the director? I am located in Gujarat. Please guide as early as possible.
Guest - Ram on Monday, 03 November 2014 08:33

Hi Gagan,

I had posted on add on OLX to sell my car and it was brought by someone. I got a letter signed by him stating that the ownership is now with the buyer and that I am not responsible for anything to do with the car. The new buyer had promised during the time of purchase that he will transfer the papers in his name in a couple of months, but its almost 18 months and he has not done so. When I call him, he tells me now that he is hardly using the car and he will do it later. Would like to know as to what I can do to protect myself in such a case. Appreciate suggestions from you on this.

Hi Gagan, I had posted on add on OLX to sell my car and it was brought by someone. I got a letter signed by him stating that the ownership is now with the buyer and that I am not responsible for anything to do with the car. The new buyer had promised during the time of purchase that he will transfer the papers in his name in a couple of months, but its almost 18 months and he has not done so. When I call him, he tells me now that he is hardly using the car and he will do it later. Would like to know as to what I can do to protect myself in such a case. Appreciate suggestions from you on this.
Gagan Modi on Tuesday, 04 November 2014 07:25

@ Ram
It seems that new car buyer is an Individual who is using car for his personal usage :

> Did you submitted Form TCR - which is like an Intimation to RTO that you have sold the vehicle to this individual. Its generally done within 2 weeks of sale as per process laid down along with copy of respective buyer ID Proof, Address Proof along with Car RC and Insurance Papers

> Is there any Registered Letter or Email Followups on same in records with you.

A Delivery note - if issued by an individual has not much value or santity - if car used in a crime / accident. Though you may prove your point later by showing cheque entry / delivery note etc.

Is there any specific reason for not transferring the vehicle ?
Process is quiet easier in case the seller resides in same state - RTO Form 29, 30 along with Car Papers (RC, Insurance, Chassis Imprint) and Pan Card with Address & ID Proof of Buyer - thats all. You may even offer buyer to get the transfer done for him on behalf.
Its a one day visit and fees is under rs. 500 (for new smart card & transfer). Transferred RC generally is done within 2 to 3 weeks with most of the rto offices.

But - if despite multiple reminders - the buyer not transferring the vehicle in his name - you may send a Legal Notice as the last way out.

@ Ram It seems that new car buyer is an Individual who is using car for his personal usage : > Did you submitted Form TCR - which is like an Intimation to RTO that you have sold the vehicle to this individual. Its generally done within 2 weeks of sale as per process laid down along with copy of respective buyer ID Proof, Address Proof along with Car RC and Insurance Papers > Is there any Registered Letter or Email Followups on same in records with you. A Delivery note - if issued by an individual has not much value or santity - if car used in a crime / accident. Though you may prove your point later by showing cheque entry / delivery note etc. Is there any specific reason for not transferring the vehicle ? Process is quiet easier in case the seller resides in same state - RTO Form 29, 30 along with Car Papers (RC, Insurance, Chassis Imprint) and Pan Card with Address & ID Proof of Buyer - thats all. You may even offer buyer to get the transfer done for him on behalf. Its a one day visit and fees is under rs. 500 (for new smart card & transfer). Transferred RC generally is done within 2 to 3 weeks with most of the rto offices. But - if despite multiple reminders - the buyer not transferring the vehicle in his name - you may send a Legal Notice as the last way out.
Guest - Ram on Tuesday, 04 November 2014 14:51

Thanks a ton Mr. Gagan.

Here are some details.

The buyer is using the car for personal use. I have not submitted TCR, I will do the same after downloading from the RTO website immediately. I have been calling this person for quite sometime, but, he kept postponing the transfer. As recommend by you, I will post TCR to the relevant RTO with regiatered post. Do I need to attach anything with this TCR apart from the letter ? Please advice.

Regards,
Ram

Thanks a ton Mr. Gagan. Here are some details. The buyer is using the car for personal use. I have not submitted TCR, I will do the same after downloading from the RTO website immediately. I have been calling this person for quite sometime, but, he kept postponing the transfer. As recommend by you, I will post TCR to the relevant RTO with regiatered post. Do I need to attach anything with this TCR apart from the letter ? Please advice. Regards, Ram
Guest - RR on Monday, 13 October 2014 14:26

Dear Gagan
I have purchased a used car from authorized Hyundai Dealer under their certified preownerd car program. I live in Kolkata in a rented premises. I had only rent agreement as a proof of my temporary address. I also have LIC and BOI passbook where my office address (Private organisation) is mentioned. Hyundai personal informed me that LIC having my office address can be consider as valid address proof as local RTO does not accept rent agreement for the same They took all the required document from me and delivered car to me and informed that car will be transferred in my name within 2 months from the date of purchase. Now it has been a year, the car is not yet registered in my name. Are such documents, having office address, be accepted as address proof? If not then what next to be done? My permanent residence is in different state. Please let me know your suggestion for the same.
Thanks in advance.
RR

Dear Gagan I have purchased a used car from authorized Hyundai Dealer under their certified preownerd car program. I live in Kolkata in a rented premises. I had only rent agreement as a proof of my temporary address. I also have LIC and BOI passbook where my office address (Private organisation) is mentioned. Hyundai personal informed me that LIC having my office address can be consider as valid address proof as local RTO does not accept rent agreement for the same They took all the required document from me and delivered car to me and informed that car will be transferred in my name within 2 months from the date of purchase. Now it has been a year, the car is not yet registered in my name. Are such documents, having office address, be accepted as address proof? If not then what next to be done? My permanent residence is in different state. Please let me know your suggestion for the same. Thanks in advance. RR
Guest - SINHA U.S. on Sunday, 24 August 2014 10:15

Hi Gagan
WILL YOU TELL ME 'IF I PURCHASE A CAR AT BARODA CAN I GET THE CAR REGISTER AT VALSAD (GUJARAT) .WHETHER THE DEALER CAN HELPME IN THIS CASE
REGARDS
SINHA

Hi Gagan WILL YOU TELL ME 'IF I PURCHASE A CAR AT BARODA CAN I GET THE CAR REGISTER AT VALSAD (GUJARAT) .WHETHER THE DEALER CAN HELPME IN THIS CASE REGARDS SINHA
Guest - Halim Gazi on Tuesday, 19 August 2014 10:42

Dear Mr. Gagan,
I'm Halim from WB. I've a motor cycle at Navi Mumbai since 5 years. But at this time I like to stay permanent at my home in WB.
Please advise me how can I change registration or number plate from Navi Mumbai to Kolkata, WB. Please be noted, I'm not government servant.
Your kind reply would be highly appreciated.

Thanks and Regards,

Halim Gazi

Dear Mr. Gagan, I'm Halim from WB. I've a motor cycle at Navi Mumbai since 5 years. But at this time I like to stay permanent at my home in WB. Please advise me how can I change registration or number plate from Navi Mumbai to Kolkata, WB. Please be noted, I'm not government servant. Your kind reply would be highly appreciated. Thanks and Regards, Halim Gazi
Guest - Varun on Friday, 15 August 2014 21:40

I own a company in Bangalore and I have my company guest house in Jaipur, Rajasthan. I want to purchase a car on the address of guest house with registration in Rajasthan. I have only rental agreement. No other address proof. Can car could be registered on company name with RTO registration in Rajasthan

I own a company in Bangalore and I have my company guest house in Jaipur, Rajasthan. I want to purchase a car on the address of guest house with registration in Rajasthan. I have only rental agreement. No other address proof. Can car could be registered on company name with RTO registration in Rajasthan
Guest - mihir jain on Monday, 04 August 2014 22:22

Hi gagan....my dad has booked honda mobilio on his name....can I take the delivery of the car or is it necessary dt he shud be present?..... Kindly reply....

Hi gagan....my dad has booked honda mobilio on his name....can I take the delivery of the car or is it necessary dt he shud be present?..... Kindly reply....
Guest - Raman on Monday, 20 October 2014 13:04

You can take the delivery of the car.All you need to have is an authority letter(or email) from your father to dealer containing your driving license number.

You can take the delivery of the car.All you need to have is an authority letter(or email) from your father to dealer containing your driving license number.
Guest - Gunjan Kapoor on Wednesday, 30 July 2014 15:03

I am driving a rented car and my company wants me to submit the bills. But RC is not on my name but on actual owners name.
Will that bills be entertain ?

I am driving a rented car and my company wants me to submit the bills. But RC is not on my name but on actual owners name. Will that bills be entertain ?
Guest - kulwant singh on Sunday, 20 July 2014 14:08

hi, my brother has moved to Australia and as i am working in Ministry of Defence (DRDO) in bangalore, i would like to transfer his car in my name, what are the steps and does a sales agreement required for changing the ownership within family. And would i be entitled for yearly road tax payment in bangalore for the vehicle ( recent changes in Motor vehicle act in karnataka are confusing).

hi, my brother has moved to Australia and as i am working in Ministry of Defence (DRDO) in bangalore, i would like to transfer his car in my name, what are the steps and does a sales agreement required for changing the ownership within family. And would i be entitled for yearly road tax payment in bangalore for the vehicle ( recent changes in Motor vehicle act in karnataka are confusing).
Guest - Gaurav on Wednesday, 09 July 2014 12:43

Hi Gagan,

I am a rented person residing in panchkula and working in multinational company since 1.5 years (total 8 yrs exp.). I am planning to buy a car with panchkula registration. But the problem is that all the documents I have i.e. passport, ration card, voter id card etc all have my permanent address which is in U.P. I only have rent agreement and owner electricity bill to proof that I am living in panchkula.

Can I get my car registered with panchkula registration (i.e. HR03)

Regards,
Gaurav

Hi Gagan, I am a rented person residing in panchkula and working in multinational company since 1.5 years (total 8 yrs exp.). I am planning to buy a car with panchkula registration. But the problem is that all the documents I have i.e. passport, ration card, voter id card etc all have my permanent address which is in U.P. I only have rent agreement and owner electricity bill to proof that I am living in panchkula. Can I get my car registered with panchkula registration (i.e. HR03) Regards, Gaurav
Guest - Aditya on Thursday, 10 July 2014 06:13

You can register your car in panchkula only if one of your nationalised bank account is in panchkula that is RBI or sbi.and a copy of your passbook will do the needful.so you need to take a residence proof from your company where you are working and submit it to the bank with little form formality.it will be done there and then in five minutes.

You can register your car in panchkula only if one of your nationalised bank account is in panchkula that is RBI or sbi.and a copy of your passbook will do the needful.so you need to take a residence proof from your company where you are working and submit it to the bank with little form formality.it will be done there and then in five minutes.
Guest - Gopi on Tuesday, 24 June 2014 16:54

Hi Gopi here,
I bought a new honda brio in navi mumbai.
i stay in a company provided hotel from past 1 year. i have my bank statement with hotel address from past 1 year I want to register my vehicle are only hotel address itself. is that address proof k for registration. i can provide a letter from a company stating my address proof and an affidavit. is the sufficient to register my new vehicle. p. lease suggest. waiting for your reply. thank you

Hi Gopi here, I bought a new honda brio in navi mumbai. i stay in a company provided hotel from past 1 year. i have my bank statement with hotel address from past 1 year I want to register my vehicle are only hotel address itself. is that address proof k for registration. i can provide a letter from a company stating my address proof and an affidavit. is the sufficient to register my new vehicle. p. lease suggest. waiting for your reply. thank you
Guest - Ram on Monday, 23 June 2014 22:27

Hi Gagan,

Today i booked a new Maruti Swift. On the actual on road cost (excl. perm registration), he took 2000 rs extra stating the amount is for permanent registration and number plate. Is it justified? or he took more amount from me. Can you please clarify?

Thanks in advance,
Ram.

Hi Gagan, Today i booked a new Maruti Swift. On the actual on road cost (excl. perm registration), he took 2000 rs extra stating the amount is for permanent registration and number plate. Is it justified? or he took more amount from me. Can you please clarify? Thanks in advance, Ram.
Guest
Tuesday, 26 October 2021

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