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New Car Registration Process : Documents, RTO Forms in 2021

New Car Registration Process : Documents, RTO Forms in 2021

Vehicle Registration Process for New Cars in India. Documents for ID and Address Proof as accepted with RTO Forms required for Registration

 

New Car Registration Process - Updated in 2021

  • Are you planning to Buy New Car and Register on Own or through Dealer ? 
  • Do you feel that your Car Dealer is charging you additional Money for registration of your New Car ?

Now, no need to pay any Bribe or any additional sum. RTO has clearly defined document checklist required for Vehicle  registration, here is the Process Simplified for Registration of New Car on Self Basis without any assistance of broker :-

 

Documents to be Submitted for New Car Registration in 2021

Ensure that you collect the documents from the car dealer at best before taking the car delivery, it will save you time and further follow ups :-

1. Invoice: You need to Procure and Submit both

  • Retail Invoice as given against Car 
  • Manufacturer Invoice of Car which they have billed to Dealer against stated Chassis Number

If you going to do Self Registration - ensure to ask your Dealer for both Invoice Copies pre hand

 

2. Sale Certificate (RTO Form 21): Effectively RTO Form 21 is what called Sale Certificate. As per RTO, a sale certificate is mandatory to be submitted. This effectively contain details of Vehicle including Model Details, Year and Month of Manufacturing, Invoice Amount

Ask your Car Dealer for providing same before taking in Delivery of Car

 

3. Road Worthiness Certificate (RTO Form 22):  Effectively RTO Form 22 depicts that vehicle sold is in compliance with Safety, Road Worthiness and Pollution Certificate. You need to obtain it in Original from your car dealer if you going for Self Registration. Else, you may even ask a photo-copy of it for your records

Yes - your Car do not need any PUC Check for 1 year from Date of Registration

 

4. Copy of Insurance : If the dealer doing Car Insurance then Insurance Policy with Matching Engine Number, Chassis number, Name, Address, Model Details as per Invoice needs to be obtained from Car Dealer. Else, if you doing Online or from some agency then you anyway will have it and a copy of same needs to be submitted

 

5. Adding Loan HP (RTO Form 34) : Form 34 (optional for adding loan hypothecation, if vehicle is bought on Finance) to be additionally filled and submitted. Form 34 requires stamp and sign of Banker. A Dealer can assist you in same, wherein registration would be done by you

 

6. Vehicle Registration Form (RTO Form 20): Effectively, RTO Form 20 is what used for Vehicle Registration. This needs to be Filled and Submitted to RTO along with 

  • Copy of Temporary Registration (Valid for 30 days)
  • Valid ID & Address Proof (as per RTO List. Rent Agreement is not acceptable in most of the states, Union Territories)
  • Chassis Imprint on Plain Paper taken by Pencil (Optional and not all RTO ask for it) 

Do note that if you going for Self Registration then Dealer will do Temporary Registration which will be valid for 30 days, Temporary Registration needs to be applied in

 

Additional Documents in case of Car Bought in one State and registered in Other State

ยป IGST (Inter State GST) Bill if your State is different from Original State. Remember GST should not be Paid as CGST, rather IGST Paid Invoice needed. This is very Essential with your address and State Clearly Mentioned

  

For More Information on RTO forms and RTO Charges, refer

- Vehicle Registration Forms - Download copy of all registration forms

- Vehicle Registration Fees - Know the Registration Slabs in all major cities of India

 

Valid ID & Address Proof Documents for Vehicle Registration

ID & Address Proof. While ID Proof is generally been taken from PAN Card - which is a Mandatory Document in RTO Offices in India, been Sale Transaction is more than Rs 50,000. Below are List of documents accepted as Valid ID and Address Proof for registration Purpose.

ID Proof as accepted in RTO Valid Address Proof for Vehicle Registration
PAN Card  (Its Mandatory Document) Utility Bill - Electricity / Water etc
UID Aadhaar Card - for both ID & Add Proof Election Card
Election Card - for both ID & Add  Passport Copy - Passport should not be expired
Passport - for both ID & Add - should not be expired UID Aadhaar Card Copy
State Government ID Proof Nationalized Bank A/c Statement with 6 month Banking
Driving License (only as ID Proof) Ration Card Copy with Name mentioned in Ration Card
  LIC Policy Certificate with Policy Vintage of atleast 6 month
  Property Registry Papers
  Landline Telephone Bill from Government Owned  BSNL / MTNL etc
  For Rent - Registered Rent Agreement + Police NOC + Landlord Utility Bill + NOC from Landord - accepted in select RTO Offices
  Address Proof Confirmation from Employer - if Employer is PSU / Government Undertaking / State Government Organization

Important: 

a) Driving License is no more considered a document for Address Proof

b) PAN Card is now a Mandatory Document for Registration. Form 60/61 declaration is now not accepted.

c) Some RTO Offices - to curb false registration - now demand for 2 different set of address proof to be submitted by applicant.

 

Cities:- Delhi (Rent Agreement not accepted in New Delhi), Gurgaon, Noida, Faridabad, Ghaziabad, Ahmedabad, Bangalore, Chandigarh, Chennai, Hyderabad, Jaipur, Kanpur, Kerala, Kolkata, Ludhiana,Mumbai, Nagpur, Pune, Thane, Vashi etc.

Do Note: In Case of Utility Bill Submitted or Registry Papers - where address is mentioned in name of Father / Mother - applicant has to furnish relationship proof document. For example - if Electricity Bill is in name of Mother, and son buying a car - then appropriate relationship proof document is required to be submitted in RTO.

Disclaimer:- Above is Tentative List of Documents and are generally been accepted by Most of RTO Offices as ID & Address Proof. However - exact requirement and validity can well be known from respective local RTO where one is registering a vehicle. 

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Important: If you seek advise or recommendation, pls raise query in Car Forum instead of posting in comments

 

Comments 131

Guest - vikram on Saturday, 03 September 2016 21:24

Hello sir, i had bought renault kwid through naval group insurance fund, while doing temporary registration,it was wrongly entered that under hypothecation with ngif. However ngif loan document states that endorsement of hypothecation not to be made in insurance papers,but only in insurance papers. But RTO and its clerk are not doing the necessary correction even after document is shown to them. They are telling if hypothecation is there in insurance papers ,it has to be in registration papers too.
What shall i do now
Shall i put RTI against them,and report to high officials,
Regards
Lt cdr vikram

Hello sir, i had bought renault kwid through naval group insurance fund, while doing temporary registration,it was wrongly entered that under hypothecation with ngif. However ngif loan document states that endorsement of hypothecation not to be made in insurance papers,but only in insurance papers. But RTO and its clerk are not doing the necessary correction even after document is shown to them. They are telling if hypothecation is there in insurance papers ,it has to be in registration papers too. What shall i do now Shall i put RTI against them,and report to high officials, Regards Lt cdr vikram
Guest - shivakumara on Monday, 29 August 2016 13:05

Hi Gagan,
I am buying Baleno from Noida, where i am basically from Karnataka and all my ID proof is from Karnataka itself. I am staying in a rented house in Noida.
Now for the registration of the car the showroom people are asking for the Owners Pan card copy and electricity bill, where has our owner is staying out side India ( Australia) and they are refusing to give the pan card copy and for the electricity bill it is prepaid (since we are staying in a apartment) for which they have not received the bill for it.
So kindly guide us how to proceed further since i am struck up very badly from both the end.

Regards,
Shivakumar

Hi Gagan, I am buying Baleno from Noida, where i am basically from Karnataka and all my ID proof is from Karnataka itself. I am staying in a rented house in Noida. Now for the registration of the car the showroom people are asking for the Owners Pan card copy and electricity bill, where has our owner is staying out side India ( Australia) and they are refusing to give the pan card copy and for the electricity bill it is prepaid (since we are staying in a apartment) for which they have not received the bill for it. So kindly guide us how to proceed further since i am struck up very badly from both the end. Regards, Shivakumar
Guest - Natesh Mani on Tuesday, 16 August 2016 13:22

Dear Mr.Gagan

I am in the process of buying a new car, can I register the car in Panvel, since I have a house there and it is cheaper to register there, although I am living in Mumbai now. I have only the property papers and light bill as proof of residence. All other documents such as pan-card, aadhar card, passport etc are in my Mumbai residence address.

Dear Mr.Gagan I am in the process of buying a new car, can I register the car in Panvel, since I have a house there and it is cheaper to register there, although I am living in Mumbai now. I have only the property papers and light bill as proof of residence. All other documents such as pan-card, aadhar card, passport etc are in my Mumbai residence address.
Guest - Parth on Saturday, 13 August 2016 10:47

sir,
I am living in a rent house. and I want to do passing on that rent house add.
so what are the documents are required.
and any extra charges for that rent house passing.?

sir, I am living in a rent house. and I want to do passing on that rent house add. so what are the documents are required. and any extra charges for that rent house passing.?
Guest - Umesh Chaudhary on Wednesday, 10 August 2016 12:24

Dear Sir

I have buy New Swift Dzier private car in delhi, and i got regisrtation receipt from Delhi transportation Autority, and the orignal RC will be received in next 20 days as on registaration Receipt, and they said this Registartion Receipt is valid for 90 days, as my question is can i take my car to other state with this receipt is valdi for other state, like agar, haridwar, noida, gaziyabad other

Dear Sir I have buy New Swift Dzier private car in delhi, and i got regisrtation receipt from Delhi transportation Autority, and the orignal RC will be received in next 20 days as on registaration Receipt, and they said this Registartion Receipt is valid for 90 days, as my question is can i take my car to other state with this receipt is valdi for other state, like agar, haridwar, noida, gaziyabad other
Guest - Mediamax on Wednesday, 10 August 2016 02:12

Hi
Can i buy a new car from pune and drive it in mumbai. The cost of buying car is cheaper in pune.
Thanks

Hi Can i buy a new car from pune and drive it in mumbai. The cost of buying car is cheaper in pune. Thanks
Guest - Arya Kumar on Friday, 22 July 2016 16:20

Sir I'm buying Maruti suzuki Baleno Zeta Petrol delivery of which is in a week. Ex show room price quoted by dealer is Rs. 640335/- and Panvel RTO in Maharashtra is registration authority.Please help me in total tax calculation.
Also I have provided them my SBI passbook with stamped photo & address and my company ID which is a respected Oil & Gas public sector company address proof and PAN card as identity proof. will it be accepted as valid documents?
Can I opt not to take insurance from dealer and get it online?

Sir I'm buying Maruti suzuki Baleno Zeta Petrol delivery of which is in a week. Ex show room price quoted by dealer is Rs. 640335/- and Panvel RTO in Maharashtra is registration authority.Please help me in total tax calculation. Also I have provided them my SBI passbook with stamped photo & address and my company ID which is a respected Oil & Gas public sector company address proof and PAN card as identity proof. will it be accepted as valid documents? Can I opt not to take insurance from dealer and get it online?
Guest - Raj kaushik on Sunday, 10 July 2016 00:25

Hi
I want to purchase a second hand car.
When i checked this registeration through vahan delhi sms, the status is showing "blacklisted- can not be disposed before 3 years"
What does it means?
Please help

Hi I want to purchase a second hand car. When i checked this registeration through vahan delhi sms, the status is showing "blacklisted- can not be disposed before 3 years" What does it means? Please help
Guest - Pritam on Tuesday, 31 May 2016 10:32

Dear Gagan,

I am buying a car from Aurangabad, however the registration will be done in Navi Mumbai. My question is, in Aurangabad there is no LBT, however, during the registration process, do I have to pay the LBT? as the car will be registered in Navi Mumbai. Or else, is it benificial to register the vehicle in Aurangabad itself, which will save at least 25000 :)

Dear Gagan, I am buying a car from Aurangabad, however the registration will be done in Navi Mumbai. My question is, in Aurangabad there is no LBT, however, during the registration process, do I have to pay the LBT? as the car will be registered in Navi Mumbai. Or else, is it benificial to register the vehicle in Aurangabad itself, which will save at least 25000 :)
Gagan Modi on Tuesday, 31 May 2016 10:51

Hello Pritam,

Though LBT is applicable on sale of car, but RTO can ask for LBT Tax receipt if registration is done in a zone, where LBT is applicable
It would rather be worth to get car registered within Aurangabad

Hello Pritam, Though LBT is applicable on sale of car, but RTO can ask for LBT Tax receipt if registration is done in a zone, where LBT is applicable It would rather be worth to get car registered within Aurangabad
Guest - pankaj on Tuesday, 24 May 2016 18:08

I m defence personnel. I hv purchased car through csd nd dealer of ahmedabad. I took temp reg. I wanna register car frm agra. The rto agra want full fees % according to invoice 2hich includes ex showroom price +vat. My question is tht neither i hv paid vat nor dealer. Invoice contained both as dealer told tht he wud firstly pay vat bt further get refund as i m in defence so i m exempted. So why the agra rto calculating reg charges according to invoice rather thn ex showroom pfice n hw i wud get exemption or refund if i pay reg charges including vat.plz help

I m defence personnel. I hv purchased car through csd nd dealer of ahmedabad. I took temp reg. I wanna register car frm agra. The rto agra want full fees % according to invoice 2hich includes ex showroom price +vat. My question is tht neither i hv paid vat nor dealer. Invoice contained both as dealer told tht he wud firstly pay vat bt further get refund as i m in defence so i m exempted. So why the agra rto calculating reg charges according to invoice rather thn ex showroom pfice n hw i wud get exemption or refund if i pay reg charges including vat.plz help
Gagan Modi on Wednesday, 25 May 2016 12:25

Hello Pankaj,

In general cases, road tax is payable on ex-showroom price and does not consider any discounts
But in CSD - as VAT is exempted to an extent - unsure whether the tax payable would be on ex-showroom price or Price payable which is excluding VAT.

Though logically as VAT was not payable / exempted - then road tax would be applicable on the invoice price.
Would suggest to check with any counter-parts - as we really do not have written/documented information on it.

Hello Pankaj, In general cases, road tax is payable on ex-showroom price and does not consider any discounts But in CSD - as VAT is exempted to an extent - unsure whether the tax payable would be on ex-showroom price or Price payable which is excluding VAT. Though logically as VAT was not payable / exempted - then road tax would be applicable on the invoice price. Would suggest to check with any counter-parts - as we really do not have written/documented information on it.
Guest - veera on Tuesday, 03 May 2016 09:38

Hi Gagan ,

I bought Wagon R from Shivam autozone, kandivili west in June 2015 , When we came know after 9 months that the vehicle was invoiced on me in the month of March 2015 , but i have not paid any amount till May/ june 2015 as i my loan was sanctioned only in June 2015.
When we came to know this, the Sales manager and Sales rep said that it is the standard process , but i am not able to buy this explanation as it has hurt my integrity and my sentiments as this is my first car and also has a feeling that i have been cheated . Also, I feel they have give me a damaged car or used car which is haunting me while i drive the car. Also , i am surprised how they can hold inventory for 2 months which was invoiced in March 2015.

After i booked my car by paying advance if Rs 5000.00 , i had changed my mind and wanted to go for bigger car - Ertiga they told me that they have sent the information to company and will loose heavy amount up to Rs 10000.00 on the very next day if i cancel the booking . Yesterday the Sales manager said that it is only Rs 250 for cancellation of the booking .

Can you please help me understand the process and help me with future course of action and how can i approach Marut Suzuki company ,so that people like me will not be in dark by Such dealers .

Looking forward to your inputs on the above .

Thanks and regards

Hi Gagan , I bought Wagon R from Shivam autozone, kandivili west in June 2015 , When we came know after 9 months that the vehicle was invoiced on me in the month of March 2015 , but i have not paid any amount till May/ june 2015 as i my loan was sanctioned only in June 2015. When we came to know this, the Sales manager and Sales rep said that it is the standard process , but i am not able to buy this explanation as it has hurt my integrity and my sentiments as this is my first car and also has a feeling that i have been cheated . Also, I feel they have give me a damaged car or used car which is haunting me while i drive the car. Also , i am surprised how they can hold inventory for 2 months which was invoiced in March 2015. After i booked my car by paying advance if Rs 5000.00 , i had changed my mind and wanted to go for bigger car - Ertiga they told me that they have sent the information to company and will loose heavy amount up to Rs 10000.00 on the very next day if i cancel the booking . Yesterday the Sales manager said that it is only Rs 250 for cancellation of the booking . Can you please help me understand the process and help me with future course of action and how can i approach Marut Suzuki company ,so that people like me will not be in dark by Such dealers . Looking forward to your inputs on the above . Thanks and regards
Guest - Himanshu yadav on Monday, 04 April 2016 14:53

Sir i need a help..
I worked for 3 months in an office which deals with the vehicle registration or the new vehicles..
I learnt or the process that how all the document comes from showroom to our office. After the online registration and fee submit.. after that how the files goes in the RTO office and the RC are generated .
Bt my boss pay me less so i leaved the job..
How i want to know if i want to start the work by my own the how i start it.. what should b my first step for this..
Plzz help....
Plzz..

Sir i need a help.. I worked for 3 months in an office which deals with the vehicle registration or the new vehicles.. I learnt or the process that how all the document comes from showroom to our office. After the online registration and fee submit.. after that how the files goes in the RTO office and the RC are generated . Bt my boss pay me less so i leaved the job.. How i want to know if i want to start the work by my own the how i start it.. what should b my first step for this.. Plzz help.... Plzz..
Guest - Rahul soni on Friday, 01 April 2016 22:48

Hello sir
Is there any penalty on dealers if they deliver a new vehicle without insurance policy.

Hello sir Is there any penalty on dealers if they deliver a new vehicle without insurance policy.
Guest - Pritam Sarkar on Monday, 28 March 2016 10:25

Hi, I'm from kolkata I have booked Scorpio .. The sales executive is saying us to take the car in t.c. number as there is lots of chaos going on due to the vote going on .. If I take the vehicle in Tc number .. Which documents I need to collect from showroom ?? Registration & insurance will it be transferred to new number ?? As I have fully paid for it .

Hi, I'm from kolkata I have booked Scorpio .. The sales executive is saying us to take the car in t.c. number as there is lots of chaos going on due to the vote going on .. If I take the vehicle in Tc number .. Which documents I need to collect from showroom ?? Registration & insurance will it be transferred to new number ?? As I have fully paid for it .
Guest - Ravi on Saturday, 23 January 2016 16:02

Hii ,

Rto agent not submitted my document so after one year also I did not get my RC book.. Just because of agent was fraud now we got our document can you please tell how many charge we need to pay for registration now so we can get our registration book.

Hii , Rto agent not submitted my document so after one year also I did not get my RC book.. Just because of agent was fraud now we got our document can you please tell how many charge we need to pay for registration now so we can get our registration book.
Guest - Deeptarup Biswas on Friday, 30 October 2015 19:34

I AM IN AN URGENCY.. my car is just 2days old(purchased on 28-11-15). I have the purchase invoice from the dealer and the Insurer's Ecover note. I have showed the car to RTO. can I travel other state with these 2 documents as it is brand new car? I have proper driver license.

I AM IN AN URGENCY.. my car is just 2days old(purchased on 28-11-15). I have the purchase invoice from the dealer and the Insurer's Ecover note. I have showed the car to RTO. can I travel other state with these 2 documents as it is brand new car? I have proper driver license.
Guest - Dev on Saturday, 31 October 2015 01:29

Hi, I bought car from Gurgaon and same day Drove to Mumbai . I had valid DL and Invoice copy + insurance and Temp number .

There is no problem

Hi, I bought car from Gurgaon and same day Drove to Mumbai . I had valid DL and Invoice copy + insurance and Temp number . There is no problem
Guest - Deeptarup on Saturday, 31 October 2015 09:42

Hi Dev, can u plz elaborate what do u mean by, 'temp number' ?

Hi Dev, can u plz elaborate what do u mean by, 'temp number' ?
Guest
Tuesday, 26 October 2021

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