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New Car Registration Process : Documents, RTO Forms in 2021

New Car Registration Process : Documents, RTO Forms in 2021

Vehicle Registration Process for New Cars in India. Documents for ID and Address Proof as accepted with RTO Forms required for Registration

 

New Car Registration Process - Updated in 2021

  • Are you planning to Buy New Car and Register on Own or through Dealer ? 
  • Do you feel that your Car Dealer is charging you additional Money for registration of your New Car ?

Now, no need to pay any Bribe or any additional sum. RTO has clearly defined document checklist required for Vehicle  registration, here is the Process Simplified for Registration of New Car on Self Basis without any assistance of broker :-

 

Documents to be Submitted for New Car Registration in 2021

Ensure that you collect the documents from the car dealer at best before taking the car delivery, it will save you time and further follow ups :-

1. Invoice: You need to Procure and Submit both

  • Retail Invoice as given against Car 
  • Manufacturer Invoice of Car which they have billed to Dealer against stated Chassis Number

If you going to do Self Registration - ensure to ask your Dealer for both Invoice Copies pre hand

 

2. Sale Certificate (RTO Form 21): Effectively RTO Form 21 is what called Sale Certificate. As per RTO, a sale certificate is mandatory to be submitted. This effectively contain details of Vehicle including Model Details, Year and Month of Manufacturing, Invoice Amount

Ask your Car Dealer for providing same before taking in Delivery of Car

 

3. Road Worthiness Certificate (RTO Form 22):  Effectively RTO Form 22 depicts that vehicle sold is in compliance with Safety, Road Worthiness and Pollution Certificate. You need to obtain it in Original from your car dealer if you going for Self Registration. Else, you may even ask a photo-copy of it for your records

Yes - your Car do not need any PUC Check for 1 year from Date of Registration

 

4. Copy of Insurance : If the dealer doing Car Insurance then Insurance Policy with Matching Engine Number, Chassis number, Name, Address, Model Details as per Invoice needs to be obtained from Car Dealer. Else, if you doing Online or from some agency then you anyway will have it and a copy of same needs to be submitted

 

5. Adding Loan HP (RTO Form 34) : Form 34 (optional for adding loan hypothecation, if vehicle is bought on Finance) to be additionally filled and submitted. Form 34 requires stamp and sign of Banker. A Dealer can assist you in same, wherein registration would be done by you

 

6. Vehicle Registration Form (RTO Form 20): Effectively, RTO Form 20 is what used for Vehicle Registration. This needs to be Filled and Submitted to RTO along with 

  • Copy of Temporary Registration (Valid for 30 days)
  • Valid ID & Address Proof (as per RTO List. Rent Agreement is not acceptable in most of the states, Union Territories)
  • Chassis Imprint on Plain Paper taken by Pencil (Optional and not all RTO ask for it) 

Do note that if you going for Self Registration then Dealer will do Temporary Registration which will be valid for 30 days, Temporary Registration needs to be applied in

 

Additional Documents in case of Car Bought in one State and registered in Other State

ยป IGST (Inter State GST) Bill if your State is different from Original State. Remember GST should not be Paid as CGST, rather IGST Paid Invoice needed. This is very Essential with your address and State Clearly Mentioned

  

For More Information on RTO forms and RTO Charges, refer

- Vehicle Registration Forms - Download copy of all registration forms

- Vehicle Registration Fees - Know the Registration Slabs in all major cities of India

 

Valid ID & Address Proof Documents for Vehicle Registration

ID & Address Proof. While ID Proof is generally been taken from PAN Card - which is a Mandatory Document in RTO Offices in India, been Sale Transaction is more than Rs 50,000. Below are List of documents accepted as Valid ID and Address Proof for registration Purpose.

ID Proof as accepted in RTO Valid Address Proof for Vehicle Registration
PAN Card  (Its Mandatory Document) Utility Bill - Electricity / Water etc
UID Aadhaar Card - for both ID & Add Proof Election Card
Election Card - for both ID & Add  Passport Copy - Passport should not be expired
Passport - for both ID & Add - should not be expired UID Aadhaar Card Copy
State Government ID Proof Nationalized Bank A/c Statement with 6 month Banking
Driving License (only as ID Proof) Ration Card Copy with Name mentioned in Ration Card
  LIC Policy Certificate with Policy Vintage of atleast 6 month
  Property Registry Papers
  Landline Telephone Bill from Government Owned  BSNL / MTNL etc
  For Rent - Registered Rent Agreement + Police NOC + Landlord Utility Bill + NOC from Landord - accepted in select RTO Offices
  Address Proof Confirmation from Employer - if Employer is PSU / Government Undertaking / State Government Organization

Important: 

a) Driving License is no more considered a document for Address Proof

b) PAN Card is now a Mandatory Document for Registration. Form 60/61 declaration is now not accepted.

c) Some RTO Offices - to curb false registration - now demand for 2 different set of address proof to be submitted by applicant.

 

Cities:- Delhi (Rent Agreement not accepted in New Delhi), Gurgaon, Noida, Faridabad, Ghaziabad, Ahmedabad, Bangalore, Chandigarh, Chennai, Hyderabad, Jaipur, Kanpur, Kerala, Kolkata, Ludhiana,Mumbai, Nagpur, Pune, Thane, Vashi etc.

Do Note: In Case of Utility Bill Submitted or Registry Papers - where address is mentioned in name of Father / Mother - applicant has to furnish relationship proof document. For example - if Electricity Bill is in name of Mother, and son buying a car - then appropriate relationship proof document is required to be submitted in RTO.

Disclaimer:- Above is Tentative List of Documents and are generally been accepted by Most of RTO Offices as ID & Address Proof. However - exact requirement and validity can well be known from respective local RTO where one is registering a vehicle. 

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Important: If you seek advise or recommendation, pls raise query in Car Forum instead of posting in comments

 

Comments 124

Guest - Jaideep on Monday, 27 January 2014 14:33

Hi I recently moved into Mumbai from Delhi. Currently I am staying with my sister and am planning to buy a car in Mumbai. Can I get the car registered in Mumbai. I do not have a rent agreement as I am staying with family. Also all my documents (Passport, Voter icard, aadhar card and etc) bear my permanent address in Delhi. Please advise me on the documents needed when I go for buying and registering the vehicle

Hi I recently moved into Mumbai from Delhi. Currently I am staying with my sister and am planning to buy a car in Mumbai. Can I get the car registered in Mumbai. I do not have a rent agreement as I am staying with family. Also all my documents (Passport, Voter icard, aadhar card and etc) bear my permanent address in Delhi. Please advise me on the documents needed when I go for buying and registering the vehicle
Guest - harsh on Thursday, 02 January 2014 22:51

Hi gagan,
First of all Happy new year to you.

recently, I had purchased Maruti Alto k10 from a dealer at Chandigarh.
Now please let me know that is it beneficial to register my vehicle at a local address(rented one) at Mohali or at my permanent address of Jalandhar.
How many times i have to take my car to jalandhar for registration and what will be the issues anybody can face if the vehicle is registered at local address instead of permanent one.
Thanks in advance
regards
harsh !!!

Hi gagan, First of all Happy new year to you. recently, I had purchased Maruti Alto k10 from a dealer at Chandigarh. Now please let me know that is it beneficial to register my vehicle at a local address(rented one) at Mohali or at my permanent address of Jalandhar. How many times i have to take my car to jalandhar for registration and what will be the issues anybody can face if the vehicle is registered at local address instead of permanent one. Thanks in advance regards harsh !!!
Guest - prakash on Tuesday, 31 December 2013 21:22

Hi ,

I have purchased polo recently . Due to my family customs , my dad advised me to take delivery of car on FEB 2 ,2014 . Dealer told us that they have done temporary registration on December 28 th . As temporary registration valid for one month , it will expires by date of vehicle delivery . Is it advisable to get registration before delivery itself ?

Hi , I have purchased polo recently . Due to my family customs , my dad advised me to take delivery of car on FEB 2 ,2014 . Dealer told us that they have done temporary registration on December 28 th . As temporary registration valid for one month , it will expires by date of vehicle delivery . Is it advisable to get registration before delivery itself ?
Gagan Modi on Thursday, 02 January 2014 10:26

Yes, Temporary Registration is valid for 30 days only
Also - its not advisable to hold the car at dealer outlet for over 30 days - if you have made entire payment and temporary regtn + invoice done,
there's a probability of mis-use also - which cant be ruled out too.

Yes, Temporary Registration is valid for 30 days only Also - its not advisable to hold the car at dealer outlet for over 30 days - if you have made entire payment and temporary regtn + invoice done, there's a probability of mis-use also - which cant be ruled out too.
Guest - Dev on Thursday, 26 December 2013 20:12

Dear Team

I have just shifted from Jaipur to Gurgaon in December 2013 first week. I am planning to buy Swift VDI before 31 Dec 2013 ( as I will get good discount ).
I have taken a house on rent here from 24th Dec 2013 and have got the rent agreement notarised. I do not have telephone bill nor I am a government employee and hence can't submit proof of residence. Yes I do have a LIC policy which I have purchased today on 26th Dec 2013 as LIC few plans were closing and the address on LIC policy bond will come as Gurgaon address. Since LIC takes 1 month to provide the bond currently I am having the receipt of premium paid of LIC which states Gugaon Address.

Pls suggest me wheather I will face any problem while registering the vehicle in Gurgaon RTO. The dealer says that it will be done but I have read few posts which states that dealer will try to sell the vehicle and post that he may deny his responsibilty of Registration.

Please guide.

Dear Team I have just shifted from Jaipur to Gurgaon in December 2013 first week. I am planning to buy Swift VDI before 31 Dec 2013 ( as I will get good discount ). I have taken a house on rent here from 24th Dec 2013 and have got the rent agreement notarised. I do not have telephone bill nor I am a government employee and hence can't submit proof of residence. Yes I do have a LIC policy which I have purchased today on 26th Dec 2013 as LIC few plans were closing and the address on LIC policy bond will come as Gurgaon address. Since LIC takes 1 month to provide the bond currently I am having the receipt of premium paid of LIC which states Gugaon Address. Pls suggest me wheather I will face any problem while registering the vehicle in Gurgaon RTO. The dealer says that it will be done but I have read few posts which states that dealer will try to sell the vehicle and post that he may deny his responsibilty of Registration. Please guide.
Gagan Modi on Thursday, 26 December 2013 20:58

Legally, yes the car can not be registered basis Recent rent agreement
Also, Technically speaking, yes the registration part is only offered as a service gesture by dealer, acting as intermediary by submitting documents on behalf of customer to the respective rto office. So - dealer can well shed away from onus, if the documents are not in order or not complete.

Now, is the dealer charging some kind of money - under the table.. What is the commitment level, is he asking for any documents, is he only an exec or manager

I would not like to comment in black and white, but do know that most of the people who stay in Gurgaon are Rented and at present as per Haryana RTO - 2 copies of Valid Address Proof are required, make your own estimates about salaried class in Gurgaon and will they be having 2 documents !!

List of Documents Considered as Address Proof
Election Card , 6 month Old LIC Copy, Passport, If Employer is State or Central Govt, Letterhead Confirmation, Ration Card with Affidavit

NOTE : Following documents accepted as proof of Address & Age, Supported by Affidavit attested by Public Notary/ Magistrate:
Telephone Bill
Electricity Charges Bill
Water Charges Bill.
Certificate issued by the Hostel Wardens in case of students residing in Hostels OR
Marriage certificate issued by the Registrar of Marriages OR
Residence certificate issued by the District Administration OR
Rent deed/Rent Agreement OR
Police Report from the concerned SHO OR
Employer certificate in case of Private Limited companies with Identity Card OR
Certificate of age confirmation in case of illiterate person from Medical Officer of Government Dispensary OR
House Allotment letter issued by the Govt. Department OR
Ownership letter issued by the Estate Office.

Legally, yes the car can not be registered basis Recent rent agreement Also, Technically speaking, yes the registration part is only offered as a service gesture by dealer, acting as intermediary by submitting documents on behalf of customer to the respective rto office. So - dealer can well shed away from onus, if the documents are not in order or not complete. Now, is the dealer charging some kind of money - under the table.. What is the commitment level, is he asking for any documents, is he only an exec or manager I would not like to comment in black and white, but do know that most of the people who stay in Gurgaon are Rented and at present as per Haryana RTO - [u]2 copies of Valid Address Proof are required[/u], make your own estimates about salaried class in Gurgaon and will they be having 2 documents !! [b]List of Documents Considered as Address Proof[/b] Election Card , 6 month Old LIC Copy, Passport, If Employer is State or Central Govt, Letterhead Confirmation, Ration Card with Affidavit NOTE : Following documents accepted as proof of Address & Age, Supported by Affidavit attested by Public Notary/ Magistrate: Telephone Bill Electricity Charges Bill Water Charges Bill. Certificate issued by the Hostel Wardens in case of students residing in Hostels OR Marriage certificate issued by the Registrar of Marriages OR Residence certificate issued by the District Administration OR Rent deed/Rent Agreement OR Police Report from the concerned SHO OR Employer certificate in case of Private Limited companies with Identity Card OR Certificate of age confirmation in case of illiterate person from Medical Officer of Government Dispensary OR House Allotment letter issued by the Govt. Department OR Ownership letter issued by the Estate Office.
Guest - Dev on Friday, 27 December 2013 08:28

Thanks Gagan

I have few set of queries

1) Since the rent agreement is recent can I take an MTNL ( Sim ) connection and provide it as a proof of authenticity for address purpose.
2) What is the timeline under which one can get the registration done post buying the vehicle. I am asking it with the purpose that if I can transfer my Jaipur public sector bank account to Gurgaon which usually take 10-15 days and there on can submit the same as an additional proof of address.

Pls suggest

Thanks Gagan I have few set of queries 1) Since the rent agreement is recent can I take an MTNL ( Sim ) connection and provide it as a proof of authenticity for address purpose. 2) What is the timeline under which one can get the registration done post buying the vehicle. I am asking it with the purpose that if I can transfer my Jaipur public sector bank account to Gurgaon which usually take 10-15 days and there on can submit the same as an additional proof of address. Pls suggest
Gagan Modi on Sunday, 29 December 2013 12:47

Yes you can but - for registration purpose - i think they will ask for Copy of Bill. So - connection should be a post-paid number with a bill copy
Temporary registration is valid for 30 days. So before that one is required to submit fees with valid address proof to rto office for allotment of permanent number.

Yes you can but - for registration purpose - i think they will ask for Copy of Bill. So - connection should be a post-paid number with a bill copy Temporary registration is valid for 30 days. So before that one is required to submit fees with valid address proof to rto office for allotment of permanent number.
Guest - Girish Mahalingaiah on Friday, 13 December 2013 22:01

hi,

i am from bangalore, i had purchased premier rio vehicle from a dealer in karnataka hubli, now he is refusing to get me the registration done its been 3 months.

i have all the documents with me.can i file case in consumer court? till that time can i extend my temporary registration?

hi, i am from bangalore, i had purchased premier rio vehicle from a dealer in karnataka hubli, now he is refusing to get me the registration done its been 3 months. i have all the documents with me.can i file case in consumer court? till that time can i extend my temporary registration?
Gagan Modi on Saturday, 14 December 2013 23:40

By this time even the temporary would have expired till now. I doubt about any such extension of validity of temporary regist, though permanent number could be possible by paying fine or fees. But - Surprised, why is the dealer delaying it, Will suggest to involve manufacturer and proceed further

By this time even the temporary would have expired till now. I doubt about any such extension of validity of temporary regist, though permanent number could be possible by paying fine or fees. But - Surprised, why is the dealer delaying it, Will suggest to involve manufacturer and proceed further
Guest - rohan on Friday, 13 December 2013 04:53

i live in lucknow.(permanent residence)....and want to buy a car from delhi for economical reasons.....is it possible for me to buy a swift dzire from delhi and get it registered in lucknow??....plz throw some light on the formalities that need to be done in this process......payment will be made through RTGS.....also wanted to know if it is worth undertaking??

i live in lucknow.(permanent residence)....and want to buy a car from delhi for economical reasons.....is it possible for me to buy a swift dzire from delhi and get it registered in lucknow??....plz throw some light on the formalities that need to be done in this process......payment will be made through RTGS.....also wanted to know if it is worth undertaking??
Gagan Modi on Friday, 13 December 2013 18:34

I dont think that the price difference is substantial, its around 10,000 in terms of ex-showroom price
You may have to shell around rs. 1500 for temporary and fuel expenses would be additional. then you have to get it registered in Lucknow on your own.

For buying a car worth 6 Lakh to 7 Lakh - the savings are not that huge to appeal it through.
Still - ever penny matters, if you feel to save in, you may still try it out, else the easy and comfortable way is to buy in from a local dealer and get it registered through him only.

I dont think that the price difference is substantial, its around 10,000 in terms of ex-showroom price You may have to shell around rs. 1500 for temporary and fuel expenses would be additional. then you have to get it registered in Lucknow on your own. For buying a car worth 6 Lakh to 7 Lakh - the savings are not that huge to appeal it through. Still - ever penny matters, if you feel to save in, you may still try it out, else the easy and comfortable way is to buy in from a local dealer and get it registered through him only.
Guest - aman on Monday, 09 December 2013 21:40

need some advise here!!
i want to buy a new swift dzire car, and as per the recent news(7th and 8th dec) we need to pay a road tax of 20 % during vehicle registration.
so as on a car of 5 lakh we need to pay an extra amount of 1 lakh as vehicle registration earlier which was just 10,000.
i just wanted to know that whether this scheme/new plan is implemented or not.
and if not then what is the actual date for its implementation so that i can buy my car before that.

need some advise here!! i want to buy a new swift dzire car, and as per the recent news(7th and 8th dec) we need to pay a road tax of 20 % during vehicle registration. so as on a car of 5 lakh we need to pay an extra amount of 1 lakh as vehicle registration earlier which was just 10,000. i just wanted to know that whether this scheme/new plan is implemented or not. and if not then what is the actual date for its implementation so that i can buy my car before that.
Gagan Modi on Tuesday, 10 December 2013 13:07

This is yet to be implemented, an official cut off date or a date in effect is still to be known, unofficial sources - states this may be implemented starting Jan 2014 - starting with Haryana and then in a sequence manner with other states too

This is yet to be implemented, an official cut off date or a date in effect is still to be known, unofficial sources - states this may be implemented starting Jan 2014 - starting with Haryana and then in a sequence manner with other states too
Guest - Deepak Sharma on Sunday, 08 December 2013 20:33

My dad had purchased a maruti 800 car in 1989 in Vadodara, Gujarat, and we shifted it to Delhi after we were transferred to Delhi. We could not registered the said vehicle in Delhi because it was not Euro compliance. The registration certificate of the car (issued by Vadodara RTO) has expired long back (about 4 years ago) and I now want to cancel the vehicle's registration certificate and then sell it to a scrape dealer, as the same is in a very bad shape. However, Vadodara RTO is not cancelling the said registration because it wants to physically inspect the said vehicle in their Vadodara RTO office. As I am not able to take the vehicle (because it is in a very bad shape) to Vadodara RTO, its registration certificate is not getting cancelled. In this case, kindly advice how I can cancel the registration certificate of the said vehicle.

My dad had purchased a maruti 800 car in 1989 in Vadodara, Gujarat, and we shifted it to Delhi after we were transferred to Delhi. We could not registered the said vehicle in Delhi because it was not Euro compliance. The registration certificate of the car (issued by Vadodara RTO) has expired long back (about 4 years ago) and I now want to cancel the vehicle's registration certificate and then sell it to a scrape dealer, as the same is in a very bad shape. However, Vadodara RTO is not cancelling the said registration because it wants to physically inspect the said vehicle in their Vadodara RTO office. As I am not able to take the vehicle (because it is in a very bad shape) to Vadodara RTO, its registration certificate is not getting cancelled. In this case, kindly advice how I can cancel the registration certificate of the said vehicle.
Gagan Modi on Tuesday, 10 December 2013 13:20

As per Section 55 of Motor Vehicle Act - the clauses are

If a motor vehicle has been destroyed or has been rendered permanently incapable of use, the owner shall, within fourteen days or as soon as may be, report the fact to the registering authority within whose jurisdiction he has the residence or place of business where the vehicle is normally kept, as the case may be, and shall forward to that authority the certificate of registration of the vehicle.

The registering authority shall, if it is the original registering authority, cancel the registration and the certificate of registration, or, if it is not, shall forward the report and the certificate of registration to the original registering authority and that authority shall cancel the registration.

So - as per it you can get in touch with local RTO authority in Delhi and they can then forward it to Vadodara RTO office for the same.

As per Section 55 of Motor Vehicle Act - the clauses are If a motor vehicle has been destroyed or has been rendered permanently incapable of use, [b]the owner shall, within fourteen days or as soon as may be, report the fact to the registering authority[/b] within whose jurisdiction he has the residence or place of business [b]where the vehicle is normally kept[/b], as the case may be, and shall forward to that authority the certificate of registration of the vehicle. [b]The registering authority shall,[/b] if it is the original registering authority, cancel the registration and the certificate of registration, or, if it is not, shall [b]forward the report and the certificate of registration to the original registering authority and that authority shall cancel the registration.[/b] So - as per it you can get in touch with local RTO authority in Delhi and they can then forward it to Vadodara RTO office for the same.
Guest - ravinder on Sunday, 01 December 2013 11:55

I purchased a Beat Diesel In Chandigarh. How much time I have for registration and as per my knowledge it is 30 days but if dont register my car within 30 days what happened? please revert ravinder 9357640003

I purchased a Beat Diesel In Chandigarh. How much time I have for registration and as per my knowledge it is 30 days but if dont register my car within 30 days what happened? please revert ravinder 9357640003
Gagan Modi on Monday, 02 December 2013 11:24

Why do you want to delay the registration !!
Temporary is generally valid for 30 days, though in some states / uts - its even 7 days also

Saying permanent registration - does not imply that you need to have rc with permanent mark, but the number plate and rto reciept will work - as obtaining rc can take upto 30 days or even 60 days in some rto offices

If temporary mark is expired - Not sure, but to guesses - there is a fine or some kind of daily penalty ad-hoc which could be applicable post 30 days - for renewing it again.Have never heard that a car is denied registration - due to temporary been lapsed / expired

Why do you want to delay the registration !! Temporary is generally valid for 30 days, though in some states / uts - its even 7 days also Saying permanent registration - does not imply that you need to have rc with permanent mark, but the number plate and rto reciept will work - as obtaining rc can take upto 30 days or even 60 days in some rto offices If temporary mark is expired - Not sure, but to guesses - there is a fine or some kind of daily penalty ad-hoc which could be applicable post 30 days - for renewing it again.Have never heard that a car is denied registration - due to temporary been lapsed / expired
Guest - Neeraj Pant on Friday, 08 November 2013 12:59

Need an advise i bought the new car in Noida and asked the dealer about High Security Plate and they told Noida the RTO is not given HSP - Is this true - if I need how I can get this.
Thanks
Neeraj Pant
Mobile 9899369997

Need an advise i bought the new car in Noida and asked the dealer about High Security Plate and they told Noida the RTO is not given HSP - Is this true - if I need how I can get this. Thanks Neeraj Pant Mobile 9899369997
Gagan Modi on Friday, 08 November 2013 18:45

HSRP Plate installation has started in both Delhi and Haryana
However - to the best of my knowledge - the process yet to kick off in UP. So - at present - neither its mandatory nor dealers are getting HSRP plates installed in Noida.
Also - rather than affixing it from outside (Vendor) - HSRP number plates should be affixed in RTO - due to the kind of tamper proof snap lock it has

So - my suggestion would be rather to wait - from U.P State govt till time some official news comes in about installation from RTO end
Till then you may go in for regular number plate only.

HSRP Plate installation has started in both Delhi and Haryana However - to the best of my knowledge - the process yet to kick off in UP. So - at present - neither its mandatory nor dealers are getting HSRP plates installed in Noida. Also - rather than affixing it from outside [i](Vendor)[/i] - HSRP number plates should be affixed in RTO - due to the kind of tamper proof snap lock it has So - my suggestion would be rather to wait - from U.P State govt till time some official news comes in about installation from RTO end Till then you may go in for regular number plate only.
Guest
Tuesday, 09 March 2021

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