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Vehicle Registration Process : New Car RTO Registration Guide

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Know the Vehicle Registration Process for New Cars in India. RTO Process and Guide with Forms, Documents Checklist with RTO Charges and Fees in India



New Car Registration Process

Do you feel that your car dealer or broker is charging you extra sum for registration of your new car or for smart card.

As long as the document checklist is known, its not at all difficult to get the registration done, Know the Process for doing Registration of New Car without any assistance of broker :-


Documents to be taken from New Car Dealer

Ensure that you collect the documents from the car dealer at best before taking the car delivery, it will save you time and further follow ups :-

- Invoice: Copy of Retail Invoice of Car... Also ask dealer to hand you over the Manufacturer Invoice of Car (which is mandatory for self registration at time of delivery of car)

- Sale Certificate: As per RTO, a sale certificate is mandatory to be submitted, RTO Form 21 needs to be submitted by dealer. In case, dealer do not do so you can also get it downloaded from our RTO Form Section of Mycarhelpline

- Pollution Certificate: Form 22 depicts Pollution Certificate and is required to be obtained and to be submitted to RTO confirming that the vehicle sold is in compliance with Safety, Road Worthiness and Pollution Certificate

- Copy of Insurance Cover Note : A copy of Insurance cover note (if issued by dealer or issued by agent) also needs to be submitted in RTO

- Adding Loan HP : Form 34 (optional for adding loan hypothecation, if vehicle was financed) to be additionally filled and submitted. Form 34 requires stamp and sign of Banker. A Dealer can assist you in same, wherein registration would be done by you

- Copy of Temporary Registration (which dealer has done before releasing the car. Normally temporary registration is valid for 30 days)


Other Documents

- Self Attested Valid ID and Address Proof of seller.. A Valid Document should be one as per prescribed list of RTO (Driving License, Copy of Election Card, Passport, Aadhaar UID Card are best documents as they contain both ID and address else, one may consider submitting them separately like :- PAN Card for ID Proof and Nationalized Account Bank Statement for Address Proof. Government Employee ID Card will also serve the purpose. Other documents could be LIC Policy)

- Form 20 for Car Registration need to be submitted

- Have a copy of Chassis Imprint done of the car (through pencil)

- Cheque or Cash Payment to be done for payment of Road Tax, Registration Fees and Smart Card (as per prescribed slabs of RTO).  (Note:- All Registration Fees is based on Gross Ex-showroom Price of Vehicle before discounts... Copy of PAN Required could also be required where Registration fees is in excess of Rs. 50,000)


For More Information on RTO forms and RTO Charges, refer

- Vehicle Registration Forms - Download copy of all registration forms

- Vehicle Registration Fees - Know the Registration Slabs in all major cities of India

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Gagan is CEO of Modi Online Ventures. Completed his Management from one of Top B-Schools, he has worked with Maruti Suzuki, ICICI Bank for close to 7 yrs and later on ventured into business post April 2011.


  • Guest
    RR Monday, 13 October 2014

    Dear Gagan
    I have purchased a used car from authorized Hyundai Dealer under their certified preownerd car program. I live in Kolkata in a rented premises. I had only rent agreement as a proof of my temporary address. I also have LIC and BOI passbook where my office address (Private organisation) is mentioned. Hyundai personal informed me that LIC having my office address can be consider as valid address proof as local RTO does not accept rent agreement for the same They took all the required document from me and delivered car to me and informed that car will be transferred in my name within 2 months from the date of purchase. Now it has been a year, the car is not yet registered in my name. Are such documents, having office address, be accepted as address proof? If not then what next to be done? My permanent residence is in different state. Please let me know your suggestion for the same.
    Thanks in advance.

  • Guest
    SINHA U.S. Sunday, 24 August 2014

    Hi Gagan

  • Guest
    Halim Gazi Tuesday, 19 August 2014

    Dear Mr. Gagan,
    I'm Halim from WB. I've a motor cycle at Navi Mumbai since 5 years. But at this time I like to stay permanent at my home in WB.
    Please advise me how can I change registration or number plate from Navi Mumbai to Kolkata, WB. Please be noted, I'm not government servant.
    Your kind reply would be highly appreciated.

    Thanks and Regards,

    Halim Gazi

  • Guest
    Varun Friday, 15 August 2014

    I own a company in Bangalore and I have my company guest house in Jaipur, Rajasthan. I want to purchase a car on the address of guest house with registration in Rajasthan. I have only rental agreement. No other address proof. Can car could be registered on company name with RTO registration in Rajasthan

  • Guest
    mihir jain Monday, 04 August 2014

    Hi gagan....my dad has booked honda mobilio on his name....can I take the delivery of the car or is it necessary dt he shud be present?..... Kindly reply....

  • Guest
    Raman Monday, 20 October 2014

    You can take the delivery of the car.All you need to have is an authority letter(or email) from your father to dealer containing your driving license number.

  • Guest
    Gunjan Kapoor Wednesday, 30 July 2014

    I am driving a rented car and my company wants me to submit the bills. But RC is not on my name but on actual owners name.
    Will that bills be entertain ?

  • Guest
    kulwant singh Sunday, 20 July 2014

    hi, my brother has moved to Australia and as i am working in Ministry of Defence (DRDO) in bangalore, i would like to transfer his car in my name, what are the steps and does a sales agreement required for changing the ownership within family. And would i be entitled for yearly road tax payment in bangalore for the vehicle ( recent changes in Motor vehicle act in karnataka are confusing).

  • Guest
    Gaurav Wednesday, 09 July 2014

    Hi Gagan,

    I am a rented person residing in panchkula and working in multinational company since 1.5 years (total 8 yrs exp.). I am planning to buy a car with panchkula registration. But the problem is that all the documents I have i.e. passport, ration card, voter id card etc all have my permanent address which is in U.P. I only have rent agreement and owner electricity bill to proof that I am living in panchkula.

    Can I get my car registered with panchkula registration (i.e. HR03)


  • Guest
    Aditya Thursday, 10 July 2014

    You can register your car in panchkula only if one of your nationalised bank account is in panchkula that is RBI or sbi.and a copy of your passbook will do the needful.so you need to take a residence proof from your company where you are working and submit it to the bank with little form formality.it will be done there and then in five minutes.

  • Guest
    Gopi Tuesday, 24 June 2014

    Hi Gopi here,
    I bought a new honda brio in navi mumbai.
    i stay in a company provided hotel from past 1 year. i have my bank statement with hotel address from past 1 year I want to register my vehicle are only hotel address itself. is that address proof k for registration. i can provide a letter from a company stating my address proof and an affidavit. is the sufficient to register my new vehicle. p. lease suggest. waiting for your reply. thank you

  • Guest
    Ram Monday, 23 June 2014

    Hi Gagan,

    Today i booked a new Maruti Swift. On the actual on road cost (excl. perm registration), he took 2000 rs extra stating the amount is for permanent registration and number plate. Is it justified? or he took more amount from me. Can you please clarify?

    Thanks in advance,

  • Guest
    Tarun Sharma Tuesday, 03 June 2014

    I am living in chandigarh on rent basis from last 6 months. I wanted to purchase second hand car of chandigarh number. Can I purchase it by submitting rent agreement copy as a id proof document.

    Tarun Sharma

  • Guest
    kapil prajapati Wednesday, 28 May 2014

    Dear sir,
    i am a rented person in baroda and working in multinational company since 2.5 years. i brought new car alto800lxi from baroda maruti showroom. noe the problem is taking a nuber from rto.. they will say that i have to pay 2500rs for gating number for my new car because i am a ranted person, but sir i dont believe to give bribe... so please give me suggestion that whta should i have to do?

  • Guest
    Manish Thursday, 22 May 2014

    Hi Gagan,

    I have purchased a car (swift dzire) from MP. I have paid all its amount, insurance is done but i have not registered my Car in MP because i am working in Hyderabad so i wanted to take it here. In TR i mistakenly mentioned MP RTO office detail during purchase. Now i wants to either transfer that car to Hyderabad after registering there in MP or i wants to do the registration in Hyderabad without registering in MP. Please suggest me what will be the chip and best process i should follow.


  • Guest
    SINHA U.S. Sunday, 24 August 2014

    Hi Gagan
    i would like to purchase a car at vapi honda show room but they are not in a position to deliver the car in my desire date .i contacted at baroda showroom but dealer says that the vehicle should be register at baroda . iam having all related proof of residence at vapi and bank .in this situation what is your suggestion

  • Gagan Modi
    Gagan Modi Thursday, 22 May 2014

    @Vishwas - Which dealer is this & registration not done for 4 months - is it some kind of joke created by dealer. For what has he kept the registration pending, Have you not spoken to HMIL.

    Dont let the dealer take you for granted, Take an immediate action on top of voice - by taking it immediately with HMIL and sending mail & letter to dealer through mail. Also - selling unregistered cars to customers is a offence under Motor Vehicle Act -

    @KK - RTO allocates a series to dealers in most of the cities. The number you mentioning does not seems to be a vip number
    May be should check with Local RTO office for details, does they do any kind of selling like this or the dealer executive is trying to pocket money, just by chance that he has a specific number - which matches with the counting series.

  • Guest
    vishwas Thursday, 22 May 2014

    Thank Gagan for replying. I have purchased it from Kaizen hyundai Panvel. I have talked to HMIL customer care center at Mumbai and also send numerous mails but to no avails. they show there helplessness and tell us to talk with the dealer. Dealer says there are some financial problems but i have paid all the money.

  • Gagan Modi
    Gagan Modi Saturday, 24 May 2014

    As per MVA (Motor Vehicle Act) - No dealer can deliver unregistered vehicle to the car buyer.
    Its mandatory to deliver car only after atleast temporary registration done.

    If dealer show his unwillingness to register (though any such reason mentioned of financial problem in comment never ever heard of), Make a Final Formal complaint to Transport Commissioner or lodge a case in Consumer Court.

  • Guest
    Vishwas Saturday, 31 May 2014

    Hi gagan
    How to approach to the transport commissioner. How looks after Panvel RTO.
    Please explain the procedure in details.

Leave your comment

Guest Thursday, 23 October 2014