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Vehicle Registration Process : New Car RTO Registration Guide

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Know the Vehicle Registration Process for New Cars in India. RTO Process and Guide with Forms, Documents Checklist with RTO Charges and Fees in India



New Car Registration Process

Do you feel that your car dealer or broker is charging you extra sum for registration of your new car or for smart card.

As long as the document checklist is known, its not at all difficult to get the registration done, Know the Process for doing Registration of New Car without any assistance of broker :-


Documents to be taken from New Car Dealer

Ensure that you collect the documents from the car dealer at best before taking the car delivery, it will save you time and further follow ups :-

- Invoice: Copy of Retail Invoice of Car... Also ask dealer to hand you over the Manufacturer Invoice of Car (which is mandatory for self registration at time of delivery of car)

- Sale Certificate: As per RTO, a sale certificate is mandatory to be submitted, RTO Form 21 needs to be submitted by dealer. In case, dealer do not do so you can also get it downloaded from our RTO Form Section of Mycarhelpline

- Pollution Certificate: Form 22 depicts Pollution Certificate and is required to be obtained and to be submitted to RTO confirming that the vehicle sold is in compliance with Safety, Road Worthiness and Pollution Certificate

- Copy of Insurance Cover Note : A copy of Insurance cover note (if issued by dealer or issued by agent) also needs to be submitted in RTO

- Adding Loan HP : Form 34 (optional for adding loan hypothecation, if vehicle was financed) to be additionally filled and submitted. Form 34 requires stamp and sign of Banker. A Dealer can assist you in same, wherein registration would be done by you

- Copy of Temporary Registration (which dealer has done before releasing the car. Normally temporary registration is valid for 30 days)


Other Documents

- Self Attested Valid ID and Address Proof of seller.. A Valid Document should be one as per prescribed list of RTO (Driving License, Copy of Election Card, Passport, Aadhaar UID Card are best documents as they contain both ID and address else, one may consider submitting them separately like :- PAN Card for ID Proof and Nationalized Account Bank Statement for Address Proof. Government Employee ID Card will also serve the purpose. Other documents could be LIC Policy)

- Form 20 for Car Registration need to be submitted

- Have a copy of Chassis Imprint done of the car (through pencil)

- Cheque or Cash Payment to be done for payment of Road Tax, Registration Fees and Smart Card (as per prescribed slabs of RTO).  (Note:- All Registration Fees is based on Gross Ex-showroom Price of Vehicle before discounts... Copy of PAN Required could also be required where Registration fees is in excess of Rs. 50,000)


For More Information on RTO forms and RTO Charges, refer

- Vehicle Registration Forms - Download copy of all registration forms

- Vehicle Registration Fees - Know the Registration Slabs in all major cities of India

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Gagan is CEO of Modi Online Ventures. Completed MBA from one among Top 10 Management Institute, he has worked for 8 yrs in Corporate Sector - Maruti Suzuki, ICICI Bank. Having passion for Automobiles and Entreprenurship - ventured into Business in April 2011. At MyCarHelpline - you can get in thousands of reviews, latest information updates on Automobiles with Personalised assistance through Forum.


  • Guest
    Zubin S Wednesday, 18 February 2015

    Hi Gagan,
    I just recently purchased a new car around more than 2 months back....The smart card was delived by post but unfotunately I was unable to collect it at my place is pune since i was traveling.
    I went to the Pune RTO but they seem to not have my smart card and i also visited my locaal post office but they told me that it was sent back to the RTO.
    Could you please guide me as to the necessary steps to collect my smart card from the RTO.

  • Guest
    Michael schumacher Friday, 13 February 2015

    i have recently purchased a new skoda rapid and have taken delivery of it
    i just want to know how long will it take before i can receive the number plate
    and furthermore, can i drive it on the temporary number in mumbai

  • Guest
    Patil Wednesday, 26 November 2014

    I have purchased Innova car but my frined is using since some 1 year... he is not giving money also...how to book the complaint... he is like criminal person.. I am little fear on this issue... but I am paying monthly 25000/- loan... it is making to die...kindly help us legal format

  • Guest
    Mr. Rajan Swamy Monday, 10 November 2014

    I want to buy a new Mercedes car so the value is bit high. To save the rto tax can I buy the car in my individual/personal name and then with my affidavit I can take it on my company's book of account to avail depreciation as I am the director? I am located in Gujarat. Please guide as early as possible.

  • Guest
    Ram Monday, 03 November 2014

    Hi Gagan,

    I had posted on add on OLX to sell my car and it was brought by someone. I got a letter signed by him stating that the ownership is now with the buyer and that I am not responsible for anything to do with the car. The new buyer had promised during the time of purchase that he will transfer the papers in his name in a couple of months, but its almost 18 months and he has not done so. When I call him, he tells me now that he is hardly using the car and he will do it later. Would like to know as to what I can do to protect myself in such a case. Appreciate suggestions from you on this.

  • Gagan Modi
    Gagan Modi Tuesday, 04 November 2014

    @ Ram
    It seems that new car buyer is an Individual who is using car for his personal usage :

    > Did you submitted Form TCR - which is like an Intimation to RTO that you have sold the vehicle to this individual. Its generally done within 2 weeks of sale as per process laid down along with copy of respective buyer ID Proof, Address Proof along with Car RC and Insurance Papers

    > Is there any Registered Letter or Email Followups on same in records with you.

    A Delivery note - if issued by an individual has not much value or santity - if car used in a crime / accident. Though you may prove your point later by showing cheque entry / delivery note etc.

    Is there any specific reason for not transferring the vehicle ?
    Process is quiet easier in case the seller resides in same state - RTO Form 29, 30 along with Car Papers (RC, Insurance, Chassis Imprint) and Pan Card with Address & ID Proof of Buyer - thats all. You may even offer buyer to get the transfer done for him on behalf.
    Its a one day visit and fees is under rs. 500 (for new smart card & transfer). Transferred RC generally is done within 2 to 3 weeks with most of the rto offices.

    But - if despite multiple reminders - the buyer not transferring the vehicle in his name - you may send a Legal Notice as the last way out.

  • Guest
    Ram Tuesday, 04 November 2014

    Thanks a ton Mr. Gagan.

    Here are some details.

    The buyer is using the car for personal use. I have not submitted TCR, I will do the same after downloading from the RTO website immediately. I have been calling this person for quite sometime, but, he kept postponing the transfer. As recommend by you, I will post TCR to the relevant RTO with regiatered post. Do I need to attach anything with this TCR apart from the letter ? Please advice.


  • Guest
    RR Monday, 13 October 2014

    Dear Gagan
    I have purchased a used car from authorized Hyundai Dealer under their certified preownerd car program. I live in Kolkata in a rented premises. I had only rent agreement as a proof of my temporary address. I also have LIC and BOI passbook where my office address (Private organisation) is mentioned. Hyundai personal informed me that LIC having my office address can be consider as valid address proof as local RTO does not accept rent agreement for the same They took all the required document from me and delivered car to me and informed that car will be transferred in my name within 2 months from the date of purchase. Now it has been a year, the car is not yet registered in my name. Are such documents, having office address, be accepted as address proof? If not then what next to be done? My permanent residence is in different state. Please let me know your suggestion for the same.
    Thanks in advance.

  • Guest
    SINHA U.S. Sunday, 24 August 2014

    Hi Gagan

  • Guest
    Halim Gazi Tuesday, 19 August 2014

    Dear Mr. Gagan,
    I'm Halim from WB. I've a motor cycle at Navi Mumbai since 5 years. But at this time I like to stay permanent at my home in WB.
    Please advise me how can I change registration or number plate from Navi Mumbai to Kolkata, WB. Please be noted, I'm not government servant.
    Your kind reply would be highly appreciated.

    Thanks and Regards,

    Halim Gazi

  • Guest
    Varun Friday, 15 August 2014

    I own a company in Bangalore and I have my company guest house in Jaipur, Rajasthan. I want to purchase a car on the address of guest house with registration in Rajasthan. I have only rental agreement. No other address proof. Can car could be registered on company name with RTO registration in Rajasthan

  • Guest
    mihir jain Monday, 04 August 2014

    Hi gagan....my dad has booked honda mobilio on his name....can I take the delivery of the car or is it necessary dt he shud be present?..... Kindly reply....

  • Guest
    Raman Monday, 20 October 2014

    You can take the delivery of the car.All you need to have is an authority letter(or email) from your father to dealer containing your driving license number.

  • Guest
    Gunjan Kapoor Wednesday, 30 July 2014

    I am driving a rented car and my company wants me to submit the bills. But RC is not on my name but on actual owners name.
    Will that bills be entertain ?

  • Guest
    kulwant singh Sunday, 20 July 2014

    hi, my brother has moved to Australia and as i am working in Ministry of Defence (DRDO) in bangalore, i would like to transfer his car in my name, what are the steps and does a sales agreement required for changing the ownership within family. And would i be entitled for yearly road tax payment in bangalore for the vehicle ( recent changes in Motor vehicle act in karnataka are confusing).

  • Guest
    Gaurav Wednesday, 09 July 2014

    Hi Gagan,

    I am a rented person residing in panchkula and working in multinational company since 1.5 years (total 8 yrs exp.). I am planning to buy a car with panchkula registration. But the problem is that all the documents I have i.e. passport, ration card, voter id card etc all have my permanent address which is in U.P. I only have rent agreement and owner electricity bill to proof that I am living in panchkula.

    Can I get my car registered with panchkula registration (i.e. HR03)


  • Guest
    Aditya Thursday, 10 July 2014

    You can register your car in panchkula only if one of your nationalised bank account is in panchkula that is RBI or sbi.and a copy of your passbook will do the needful.so you need to take a residence proof from your company where you are working and submit it to the bank with little form formality.it will be done there and then in five minutes.

  • Guest
    Gopi Tuesday, 24 June 2014

    Hi Gopi here,
    I bought a new honda brio in navi mumbai.
    i stay in a company provided hotel from past 1 year. i have my bank statement with hotel address from past 1 year I want to register my vehicle are only hotel address itself. is that address proof k for registration. i can provide a letter from a company stating my address proof and an affidavit. is the sufficient to register my new vehicle. p. lease suggest. waiting for your reply. thank you

  • Guest
    Ram Monday, 23 June 2014

    Hi Gagan,

    Today i booked a new Maruti Swift. On the actual on road cost (excl. perm registration), he took 2000 rs extra stating the amount is for permanent registration and number plate. Is it justified? or he took more amount from me. Can you please clarify?

    Thanks in advance,

  • Guest
    Tarun Sharma Tuesday, 03 June 2014

    I am living in chandigarh on rent basis from last 6 months. I wanted to purchase second hand car of chandigarh number. Can I purchase it by submitting rent agreement copy as a id proof document.

    Tarun Sharma

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